BYF EXECUTIVE COMMITTEES
NATIONAL EXECUTIVE COMMITTEE
CHAIRPERSON : Lesego Maake
DEPUTY CHAIRPERSON : Thabo Rasebotja
SECRETARY : Motsatsi Molokwane
DEPUTY SECRETARY : Lloyd Maila
COMMUNICATIONS OFFICER : Mamoraka Sebola
CAMPAIGNS CO-ORDINATOR : Mahlatse Selematsela
LIMPOPO EXECUTIVE COMMITTEE
CHAIRPERSON : Sello Bopape
DEPUTY CHAIRPERSON : Emmanuel Rakabe
SECRETARY : Khomotso Maenetja
DEPUTY SECRETARY : Thabo Makgwahlela
ADDITIONAL MEMBER : Mamakata Ignatius
GAUTENG EXECUTIVE COMMITTEE
CHAIRPERSON : Phillip Ramothwala
DEPUTY CHAIRPERSON : Happy Lefophane
SECRETARY : Mathapelo Mafeto
DEPUTY SECRETARY : Lucas Moroatshehla
ADDITIONAL MEMBER : Walter Makgola
ADDITIONAL MEMBER : Candice Mashaphu
ADDITIONAL MEMBER : Kholo Ramodumo
A. The role of the executive
The executive as a collective group has three main roles:
- To provide leadership and direction
- To represent the organisation in public and elsewhere
- To manage the work and administer the affairs of the BYF
1: Leadership and direction
Leaders are elected because members trust them to lead the way. Leaders can have many qualities and any one person will not have all of them. A good leader may be experienced, committed, inspiring, energetic, authoritative or easy to talk to.
Leaders of BYF have to behave better than anyone else and set an example to members. They must:
- Always uphold the public image of the forum and know forum’s policies
- Treat all people with warmth and respect and listen to their views
- Encourage participation and praise or thank people for the work they do
- Be honest, behave with integrity and fight against all corruption
- Discourage gossip, rumours and destructive behaviour
- Avoid getting involved in factions, cliques and conflicts
- Be punctual and reliable and do not make any false promises - if you are unable to attend an event or fulfill a task, apologise and explain
- Never take for granted the support you have from members or from the public
- When faced with a difficult decision, always put the interests of the community first, then the interests of the organisation and only then the interests of an individual leader or member.
To provide direction and leadership to the forum, the executive should be very clear about their goals and strategies and the work the forum needs to do. They should make sure that members understand the strategies and are involved in work. Some of the things the BYF executive should do are:
- Analyse the environment they work in on an ongoing basis
- Do proper strategic planning at least once a year
- Have regular reviews of how the forum is doing in terms of its plan
- Monitor and manage the work of the forum to make sure there is progress and problems are dealt with
- Motivate members to become more active and to participate in activities as well as discussion and debate
- Make sure members have information on relevant issues affecting the forum.
- Structure meetings in such a way that members can openly and frankly debate and decide on various issues related to the forum.
- Give opinions without stifling debates. Opinions from leadership should not suppress other member's views.
2. To represent the forum in public and elsewhere
Members of the executive are the face of the forum. The forum should be very clear about who represents them where and with what mandate. No member will speak on behalf of the forum if the forum has not agreed on broad policies or positions on an issue.
3. To manage the work and administer the affairs of the forum
The chief function of the executive is administrative and managerial. The executive is responsible for the smooth running of the forum.
B. Role and tasks of the Chairperson
The role of the chairperson is to chair meetings and act as the public leader of the organisation. In most organisations the chairperson performs the following tasks:
- Convenes and chair meetings of the Executive Committee.
- Chairs the general meetings of the membership.
- Speaks at other meetings and events on behalf of the forum.
- Represents the forum on other structures and with other forum, authorities, funders and the public.
- Deals with the media in liaison with communications officer
- Deals with disciplinary issues and problems members may have with the forum.
- Spends time on strategising and planning as well as monitoring progress of the forum.
The deputy chair has the same role and plays it when the chair is not available. The deputy chair could for example be responsible for sub-committees on projects, or shall represent the forum on the development of the forum.
C. The role and tasks of the secretary
In terms of administering the forum the secretary shall perform following tasks:
Letting people know about meetings
Drawing up agendas for meetings.
Taking minutes of the Executive meetings and of the general meetings.
Following up all tasks and decisions that come out of meetings to make sure they are implemented
Writing organisational reports
Receiving and responding to correspondence
Keeping all records and a good filing system
The deputy secretary will assist the secretary and take over any functions as needed.
